The business operating system
The whole operation. One system.
Manage sales, stock, customers, and your online shop in one workspace. For restaurants, hospitality, retail, and e-commerce.
KotaoWho it's for
Made for how your industry actually works.
Restaurants close late, hotels split folios, retail handles returns. Each workflow is specific. The record underneath stays shared.
What it runs
Sell, manage, grow. Together.
- 01 / Sell
Sell in store and online.
POS with floor plans, kitchen flow, split bills, discounts, and a daily close that adds itself up. Service stays fast when the room is full.
Explore POS - 02 / Run
Keep products and stock in view.
Inventory, purchasing, recipes, margins, time tracking, and reporting share the same live data the till writes all day.
Explore operations - 03 / Grow
Bring your shop and customers together.
Website, online shop, gift cards, campaigns, and CRM. Every order lands on the customer profile, and every profile feeds the next campaign.
Explore websites
Kotao Payments
Payments aren't a bolt-on here.
Cards, wallets, local methods, links, and online checkout: accepted on the terminal and the website, settled into the same daily close. No second dashboard, no export, no guessing which fee belongs to which day.
Pricing
Working solo or as a team?
Core apps are included in every plan. Choose the limits that fit your members and shops.
Compare plans and total costsStarter
1 member · 1 shop
19 €/mo
Professional
Unlimited members and shops
99 €/mo
Per workspace, excluding VAT. One register included; additional registers €29/month each. Payment fees, hardware and usage charged separately. Enterprise on request.
Not sure where to start?
Three questions. A setup that fits.
Tell us what you run, how big it is, and what hurts most. We'll show which modules to switch on first. No sales call required.
Find your setupMoving from another system? Discuss data import, devices, and timing with us.
Before you switch.
What does Kotao replace?
Kotao replaces or connects POS, bookings, payments, inventory, CRM, team management, website, and reporting. You can start with one module and switch on more later.
Is Kotao only for restaurants?
No. Kotao is built for operators with a real daily business: restaurants, cafés, hotels, hostels, retail, e-commerce, and multi-site groups.
Do we have to migrate everything at once?
No. Most teams start with the workflow that hurts most, usually POS or bookings, and switch on more modules later.
Can we bring our existing data?
Yes. Customers, products, rooms, and tables come along during onboarding, and you can import step by step instead of all at once.
How long until we are live?
Start by choosing your industry and team size. The time to go live depends on your data, devices, and integrations. We agree the migration scope with you before the switch.
Does Kotao work for our accountant?
Yes. Daily close, revenue, and fees export GoBD-compliant and DATEV-ready, so month-end runs on the same numbers the till writes.
Where does our data live?
On EU servers, GDPR-compliant, with a data processing agreement on every plan. Card data is tokenized by a PCI-DSS Level 1 certified payments partner. The security page has the full picture.
What does it cost?
Plans start at €19 a month with one flat card rate. No setup fees, no per-seat math, cancel monthly. The pricing page has the full breakdown.
From our founders
Why we are building Kotao
We started Kotao because we saw firsthand how restaurant owners, retailers, and hospitality businesses were forced to juggle five, six, seven different tools just to run their day. None of them talked to each other. None of them were built with privacy in mind. And none of them were built by people who actually understood the industry.
Read the full story“We do not answer to investors chasing quarterly growth. We answer to the businesses that depend on us every day.”
Ready when you are.
Set up your workspace in minutes, or answer three questions and see which modules fit your operation first.
KassenSichV / TSE-ready · GoBD-konform · DATEV export · SEPA-native